Check out Penrose’s newest collection – board games!
Games circulate for 6 days and can be checked out at the circulation desk. Gather some friends and start playing.
Declaration of Intent for Honors Thesis
The Library acquires copies of honors theses to serve the needs of students and faculty, to provide access to Whitman College scholarship outside the Whitman community, and to ensure that these original works are available to researchers for consultation in the future.
Approval by Advisor(s)
The thesis or project must be approved in advance by the professor(s) under whose direction the work is being done.
Before Feb. 24, 2017, submit the Honors in Major Study Application to department/committee chair. As part of the Honors in Major Study program, the candidate must complete a written thesis or research project to the satisfaction of this program and file copies (both physical and digital) of the thesis in the college library prior to the final examination period in his or her last semester. For the 2016-2017 academic year, the thesis submission deadline is reading day, May 10th, 2017. Please note that students may be required to comply with departmental regulations for earlier filing. Changes and/or exceptions in requirements or deadlines must be approved by the Board of Review.
Departments are asked to distribute these guidelines to all honors students whose theses will be acquired by the Library. The guidelines are to be followed by the students in the preparation of their honors theses.
Writing and Formatting Your Honors Thesis
Seniors have the option to use a correctly formatted thesis template which includes required elements such as the title page, certificate of approval, table of contents, etc. The template is not required; it is designed to facilitate proper formatting and pagination.
The thesis should follow requirements set forth by the home department or developed in consultation with the thesis advisor. Generally, one of the formats described in the Modern Language Association (MLA), Chicago Manual of Style, American Psychological Association or other standard style manuals should be used. Guides illustrating correct formatting (e.g, for footnotes, bibliographies, etc.) are available in the library (see Style Guides) and in the College Bookstore.
Unless approval by the departments and the Library is granted because of a need for a different format, the thesis page size must be 8½ × 11 inches.
Margins, Spacing, and Type
The left margin must be at least 1 ½ inches wide. All other margins must be at least 1 inch wide. The text should be double-spaced, but extended quotations may be single-spaced if indented slightly from each margin. Text should be in a standard font, no larger than 14 points and no smaller than 10 points.
For preliminary pages (title page, table of contents, etc.), use lower case Roman numerals at the bottom center of the page. Include the title page in the count but do not number it.
For the text (thesis, appendices, etc.), use Arabic numerals at the bottom center of the page. Include the first page of the text in the count but do not number it. First pages of new sections (bibliography, chapters, etc.) should also be numbered at the bottom center.
Other styles of pagination such as MLA or APA may be used if approved by the department or thesis advisor.
Images, Audio, Video, and Other Media
Theses including such materials should be prepared according to the special instructions below. Additional questions on special materials may be referred to the Special Collections Librarian at [email protected].
Digital images, maps, charts, and graphs, unless otherwise specified by academic department or thesis advisor should have a resolution of 300 dots per inch (dpi). If this resolution is not available, consideration must be made to get as close to this resolution as possible without considerable visual degradation of the image be inserted into the thesis using the TIFF (preferred) or JPEG file formats.
Copies of material in non-print format—DVDs, CDs, videos, etc.—should be included with each copy of the thesis deposited with the library. Media contents shall be formatted in accordance to guidelines set by the academic department and/or thesis advisor.
The usual make-up of the thesis is as follows:
1. Title page
In order to ensure consistency among Whitman theses, the title page should closely follow the sample with respect to order, spacing, and capitalization. In general, abbreviations should not be used. The author’s name must be typed in full as it is to appear on the commencement program.
2. Certificate of approval
The completed thesis must be approved by the professor under whose direction the work was done. Use the sample certification of approval form as a guide. The certificate of approval must be signed by the thesis advisor and placed in the thesis following the title page. NOTE: This is not the same form as the Honors in Major Study Application for the department/committee chair before due in the Registrar’s Office before the October break.
3. Table of contents
Depending on departmental requirements, most theses must have a table of contents immediately following the certificate of approval. It must list all the principal topics or subdivisions of the thesis and their initial page numbers.
An abstract in your thesis helps users identify, retrieve, and use the thesis. See the appropriate style guide for your discipline for instructions on writing an abstract. While the Library does not require your thesis to contain an abstract within it, we do require an abstract submitted to us as part of the digital submission form. If you choose to include an abstract within the contents of your thesis, you may copy and paste this into the digital submission form. A simple paragraph will do. The abstract helps us determine how to link to your thesis in our online catalog.
5. List of illustrations
All figures, tables, charts, graphs, drawings, plates and other illustrations are to be listed on a page following the table of contents, numbered consecutively in either Arabic or Roman numerals in the order in which they appear in the thesis. The number of the illustration(s) should appear at the left of each entry, and the page number on which each illustration appears should be indicated at the right of the entry.
6. Text Format (Discipline Specific)
Text should follow the style (APA, Chicago, MLA, etc.) of the thesis discipline. For more information, see “Formatting” and consult your thesis advisor.
The bibliography shall be placed following the text in a form approved for use by the academic department. Guides illustrating the correct use and form of bibliographies are available in the library (see “Style Guides”) and in the College Bookstore.
If you are the author of all the text, image, audio, and/or video files contained in your honors thesis, you hold copyrights and can grant full permission to post a digital copy online. If portions of your materials have been produced by others, you need to seek permission to include them in the digital copy you post online. If permission cannot be obtained, copyrighted material should be removed from any digital copy you post and complete print copies can be placed in the Library collection. For more information, see the library’s tutorial on copyright at Whitman or contact Dalia Corkrum, Library Director, at [email protected].
Printing and Submission of Your Thesis
Theses are due prior to the final examination period in the student’s last semester (except when the student may be required to comply with departmental regulations for earlier filing). Changes and/or exceptions in requirements or deadlines must be approved by the Board of Review.
Students are required to submit both print and digital versions of their work to the Library. Please note the following guidelines:
Printed Version: What to print and submit (and where):
The library will only require one single-sided, black & white* copy of your honors thesis. Submit it unbound to Kathleen Hutchison in the College Librarian’s office, Penrose Library, room 213. This copy will be added to the Library’s circulating collection and be made available for circulation to other libraries through interlibrary loan. The library will print a second copy from your digital submission to be deposited in the Whitman College Archives. Be sure that your final printed thesis conforms to the formatting guidelines, paying particular attention to the Title Page and the need for signed Certificates of Approval.
* The print copy may contain color charts, graphs, etc. only if the graphics are preceded by a blank sheet and they are printed on a color laser printer.
How to Print:
Print one-sided, not two-sided “duplexed” on a laser printer
Unless prior approval is obtained by the academic department, the thesis must be 8½ × 11 inches in size. Library copies must be printed on a minimum of 20-lb weight paper that has a minimum 25% cotton content. Penrose Library will provide free, archival quality paper for seniors submitting theses. Paper will be available approximately one week before the deadline and stocked in the thesis printer on the main floor of the library. Check with a librarian or the WCTS Help Desk in the library if you will be submitting early.
Text must be in black ink.
Theses may be printed on the designated thesis printer at the WCTS-staffed Technology Support Desk in the Library.
Cost (if printed on College-owned laser printers)
Black & White and Color printing is charged through the GoPrint pay system. Seniors working on their thesis may request an additional $15 of GoPrint credit. The request may be made by emailing [email protected] with the name of the thesis advisor and the academic department for which the thesis is being written. Black and White printing is charged at the rate of $0.05 per page single-sided or $0.045 per page for duplex. Color printing is charged at the rate of $0.50 per single-sided page.
Personal Bound Copies
Students desiring to have personal copies of theses bound at their expense can order copies for $18 each, including tax and shipping.There is no limit to the number of personal copies you may order.Provide one complete copy of your thesis for every personal bound copy ordered.
To order bound copies, please fill out the online order form.
Payment can be made by charge to your student account or by check (made out to “Penrose Library, Whitman College”). Checks can be turned in to Kathleen Hutchison. Personal copies may be printed on any printer, without special paper requirement.
Digital (PDF/A) Version
In addition to the deposit of paper copies, each student must deposit with the library a copy of the thesis in digital form.
Copyright: In order to include any text, images, audiovisual, or other material not created by you, the material must be in the public domain or fall within the parameters of fair use. If the material does not fall within either of those categories, authors must receive permission from the copyright owner to include that material in their digital thesis. For more information, see the library’s tutorial on copyright at Whitman or contact Dalia Corkrum, Library Director, at [email protected].
The author of the thesis must complete a non-exclusive distribution license and select a level of access, subject to thesis advisor’s approval:
1. Worldwide distribution via the Internet, or
2. Local distribution only to authorized users of Whitman’s network
If the thesis is co-authored, all authors, even those not earning honors designation, must sign the non-exclusive distribution license. All thesis co-authors and thesis advisor(s) should sign the same form. Submit the non-exclusive distribution license to the Library by the Reading Day due date.
The digital copy must be a pdf/a file. Create one by following the pdf/a instruction sheet while using Adobe Acrobat XI on either of the two computers closest to the Penrose Circulation Desk. Students with questions about digital formatting should contact the WCTS Multimedia Development Lab in Hunter Conservatory at [email protected] Combine the Thesis Title page and Certificate of Approval Form that only contains the advisor’s name (no signature) together with your thesis into a single PDF/A file. When you’ve completed all the guidelines listed above, you’re ready to fill out the digital thesis submission form by the Reading Day due date.
Note: If your PDF file size is greater than 25MB, instead of uploading your PDF/A file, bring the file on a flash drive to Kathleen Hutchison in Rm. 213. A digital thesis submission form is still required.
Checklist of Key Due Dates and Requirements
1. Submit the Honors in Major Study Application to department/committee chair before October break.
Optional: download and begin using the Thesis Template.
2. Submit a paper copy of thesis to Kathleen Hutchison in Penrose Library room 213 no later than Reading Day of spring semester. Paper copies must include:
a thesis title page that closely follows the sample (click to view sample)
a certificate of approval form signed by thesis advisor.
3. Submit a digital version (required):
Please note: for complete instructions on #2 and #3, please see the Printing and Submission page.
Declaration of Intent
Writing Your Thesis
Honors Thesis Template (MS Word). The thesis template is optional; it is designed to facilitate proper formatting and pagination.
Printing and Submitting
Digital Thesis Submission Form
Please click: Digital Thesis Submission Form to start your digital submission process.
Librarians can help you decide on paper topics, narrow your topic to a reasonable size, and locate the right materials for your research. They can help you with many aspects of your research, such as finding information resources in print and online, planning a research strategy, and designing catalog and database searches.
You’re welcome to drop in or to make an appointment for a research consultation using the following form.
- The OWL: The Purdue Online Writing Lab—This is a great resource for learning about style and citation in writing research papers.
- Research and Documentation Online—Diana Hacker is a trusted source for all of your style and citation questions.
- Research and documentation in the digital age Research and Documentation in the Digital Age, Sixth edition, provides essential research help for assignments in more than 30 college disciplines. With thoroughly revised advice for finding, evaluating, and documenting sources, this handy booklet gives students support for engaging in the research process, finding entry points in debates, and developing their authority as thinkers and researchers. The new edition features updated sample student papers and 325 documentation models that guide students as they cite common sources and newer sources – such as blogs, podcasts, online videos, and reposted Web content – in MLA, Chicago, and CSE styles. Whitman College Library Reference Collection (ZA4375 .H327 2015 )
- Knight Citation Creation Tool—This tool will help you create properly formatted citations in MLA, APA, or Chicago format.
- Turabian Quick Guide—This resource shows how to format the Turabian versions of Chicago style.
ACS (American Chemical Society)
APA (American Psychological Association
ASA (American Sociological Association)
Chicago Manual of Style & Turabian
MLA (Modern Language Association)
The Whitman College Digital Collections provide access to digitized historical materials from the College Archives, the Northwest Manuscripts Collection, and other special collections in the Penrose Library.
Honors Thesis Guidelines
Don’t forget to read the Honors Thesis Guidelines. These guidelines, specific to those writing honors theses, will tell you everything you need to know about formatting and submitting your thesis. Also see our Senior Thesis Guide for an overview of the thesis process and detailed links to library resources for all thesis writers.
Choosing a Topic
Reference Librarians and thesis advisors can be invaluable resources as you prepare to write your thesis. The key to making thesis writing a relatively painless process lies in planning ahead. Come talk to a librarian early on. We can help you choose a topic, narrow your topic to a more reasonable size, locate resources both here at Whitman and in other libraries, and plan the research process so it all runs smoothly. Contact the reference department as soon as you can to set up a research consultation.
Start your research early, and plan ahead. The University of Minnesota has a useful Assignment Calculator that will help you manage time constraints
Sometimes choosing a topic can seem like the most difficult part of the whole process. Looking at other theses can give you some ideas about scope, arrangement, and depth of projects that qualify for Honors, and can really help you narrow your ideas to something you can research. You can find previous theses in Sherlock.
Penrose Library contains a wealth of material that will be useful to you as your research your thesis topic, but finding exactly what you need can be daunting. We can help you search databases, indexes, and catalogs to find books, government documents, bibliographies, articles, and more. We can even help you locate resources held in other libraries.
When looking for books and collections, begin with resources available in Sherlock. For many topics, Penrose Library will have a sufficient amount of material. Having trouble finding books in the library? Check out our guide to Finding Books on the Shelves.
We also subscribe to many electronic databases specific to various disciplines. If you’re not sure which database will be best for your topic, or if you need help searching, come by the reference desk or make an appointment with a librarian.
All seniors working on theses are entitled to additional library privileges:
- Semester-long checkout of Penrose Library books. This does not extend to books borrowed via Summit or interlibrary loan.
- Semester-long use of a locker in the library, renewable in December for spring semester—Very handy if you don’t want to carry three dozen books around with you all the time. (Please make sure all the books in your locker are actually checked out to you.)
To apply for a locker and semester-long check out rights, please fill out our Senior Privileges form (PDF).
Penrose Library: An Educational Partner
Penrose Library serves as a bridge between the Whitman College community—students, faculty, administration, and staff—and the information resources that promote teaching, research and learning. The library’s mission is to provide access to a diverse collection of resources to support faculty and student research and learning, and to guide students through the research process, helping them develop critical thinking skills, synthesize information, and communicate the results of intellectual inquiry.
How does Penrose Library, consistently ranked highly by the Princeton Review, accomplish this mission? The library’s digital environment, with more than 40,000 unique journal titles and 160 databases, complements its 500,000-volume print collection. Penrose is one of only a few college libraries that are open 24/7, and the facility itself was built and renovated with the idea that form follows function. Penrose’s archives and special collections include 3,500 linear feet of archival and manuscript material and over 5,000 rare books. And Whitman College is a member of the Orbis Cascade Alliance, which combines the assets of academic libraries throughout the Northwest to provide free access and courier delivery of millions of volumes.
Penrose Mission and Values Statement
Penrose Library serves as a bridge between the Whitman College community—students, faculty, administration, and staff—and the information resources that promote teaching, research and learning in the spirit and mission of the College.
Penrose Library Guiding Principles
We are a liberal arts college library that supports our undergraduate curriculum and facilitates access to resources for faculty research. In partnership with the faculty and staff, the Library staff selects, builds, preserves and offers access to diverse print and digital collections. Together we guide students through the research process, helping them develop the critical thinking skills to conduct research, synthesize information, and communicate the results of intellectual inquiry. Whether interacting with students in the classroom, one-on-one, or through electronic communications, we carefully assess students’ information, technological and educational needs and advise them appropriately.
An intellectual and social center of campus, the Library is conducive to individual study, reflection, and collaborative work. The Library’s physical spaces provide access to collections which encourage creativity and exploration in a technologically and aesthetically inviting environment. We welcome all members of the Whitman College community into the Library.
We value our flexibility, accuracy, accessibility and resourcefulness in providing quality innovative user-centered services. We seek opportunities for professional development, and we form partnerships on and off campus to extend our services and resources beyond the physical library and to enhance our skills and knowledge. A collegial working atmosphere is provided for all Library staff.
Penrose Library Values Statement
We value relationships and are committed to building a cooperative, supportive, and open community. We work together to enact policies that help ensure the well-being of our community members and also prudently manage Penrose Library’s physical and digital assets.
We challenge and engage each other in respectful, thoughtful ways as we develop our critical thinking skills. We act with empathy and kindness to instill mutual trust and we recognize the contributions of all employees to our shared goals.
We strive for authenticity and accountability in our relationships with others. By our actions we evidence a shared responsibility and commitment to justice, service, and excellence. We act with humility and patience.
We motivate and inspire others to pursue learning and knowledge. We believe freedom to pursue continued training and professional development is crucial for all members of our community.
Diversity and Inclusion
We seek to learn with others with diverse experiences, backgrounds, and perspectives. We recognize that diversity makes our institution stronger.
Embracing Challenge and Change
We see change as an opportunity. We are willing to accept new challenges, to take risks, to champion equality, and to seek out new solutions and new paths.
Privacy and Confidentiality
We stand behind our users’ rights to privacy and confidentiality. We support the safety and freedom of inquiry for all.
Archives and Special Collections
Roger Stelk, Head of Collection Management — 509-527-5909
Rich Pengra, Library Assistant, Collection Development — 509-527-5912
Paige Morfitt, Library Assistant, Cataloging — 509-527-5920
Rika Groff, Library Assistant, Cataloging – 509-527-5919
Julianne Hoppen, Library Assistant, Serials — 509-527-5913
Instructional, Research, and Access Services
Lee Keene, Head of Instructional and Research Services — 509-527-5917
Julie Carter, Instructional and Access Services Librarian — 509-527-5915
Amy Blau, Instructional and Data Services Librarian — 509-527-4905
Jen Pope, Access Services Manager — 509-527-5914
Christel Holce, Circulation Supervisor (Weekday Evenings) — 509-527-5192
Juan Prado, Circulation Supervisor (Weekend Days) — 509-527-5192
Tim Odeen, Circulation Supervisor (Weekend Evenings) — 509-527-5192
Tom Call, Circulation Supervisor (Weekend Nights) — 509-527-5192
Emily Barron, Circulation Supervisor (Weekday Nights) – 509-527-5192
Kun Lin, Systems and Applications Librarian — 509-527-5916
During the academic year, Penrose Library is open 24 hours a day, 7 days a week to the Whitman community.You will need your Whitman ID to access the building between 9 pm and 9 am.
Whitman Archives is open Monday – Friday between 10 am – 12 pm and 1-4 pm, and by appointment. It is closed on college holidays.
Café 41 is open Sunday – Thursday from 8pm – 1am.
Non-Whitman community members can visit the library between 9 am and 9 pm.
Gifts to Penrose Library
Gifts to Penrose Library are very welcomed and valued. Through the generous support of friends and alumni, donations to the Library have helped build outstanding collections. Gifts, often those that memorialize or honor loved ones, continue to help foster the traditions of scholarship, critical thinking, and lifelong learning that are hallmarks of a Whitman education. Modest gifts are very much appreciated, as are bequests, endowments and larger contributions.
The collections at Penrose are carefully selected to provide balanced, vibrant and timely materials that serve to support the curricular and research needs of our faculty and students. In order to safeguard quality, consistency, and relevance to the needs of the College, donated materials are reviewed using these same criteria. Moreover, due to space, staffing, and resource limitations, we are unable to accept all gifts of materials.
Gifts-in-kind, especially library materials, are accepted with the understanding that they become the property of Whitman College. Penrose Library retains the right to decline, retain, or dispose of the materials at its discretion. Only the Library Director, Collection Management Librarian, or Archivist/Special Collections Librarian may accept in-kind donations on behalf of the Library. A signed Gift of Property statement must accompany all such donations.
General Library Materials
We welcome books and media appropriate for the general library collections if they support the College’s curriculum and faculty research needs. The Library does not accept duplicates of held materials, textbooks, outdated or materials in poor condition, mass-market paperback books, general interest magazines, cassette tapes, software, photocopied materials, vanity press books, popular pamphlets or promotional materials. Only commercially produced DVDs in like-new condition will be accepted.
Before bringing gifts of 25 volumes or more to the Library, please contact Roger Stelk, Head of Collection Management (509-527-5909 or [email protected]) to discuss the potential donation. He may also be able to suggest other resources if the potential gift is deemed not appropriate for Penrose Library. Donations are boxed and delivered at the owner’s expense.
Special Collections Materials
Gifts of manuscript collections, rare books, and unique materials, especially those that pertain to Whitman College and northwest regional history, are encouraged. Before such items or materials are donated to the Whitman College and Northwest Archives, please consult with Ben Murphy, Archivist and Special Collections Librarian (509-526-4731 or [email protected]). The Development Office encourages donors to consider providing financial support for the processing and preservation of such donated materials, especially if the collection is of substantial size and/or significance.
Donors are responsible for obtaining an appraisal and consulting with a tax advisor in order to obtain such information. Generally, gifts with a declared value over $5,000 will require an independent qualified appraisal; those with a declared value over $500 will require that the donor file IRS Tax Form 8283. Please read IRS publications 526 and 561 for more information.
Appraisers may be located through the American Society of Appraisers, the Antiquarian Booksellers Association, or the Appraisers’ Association of America. If you wish to have an appraisal conducted, please do so before donating the materials to Whitman College’s Penrose Library.
All gifts will be acknowledged by letter with a count of the donated items. The Library does not provide a detailed, title-by-title listing.
Generally, gifts for which the donor places restrictions on access are not accepted. Exceptions may be made, for a limited time, for certain sensitive materials donated to Whitman College and Northwest Archives. Penrose Library abides by the American Library Association/Society of American Archivists’ 1994 Joint Statement on Access to Original Research Materials.
Donated items that Whitman College’s Penrose Library retains are cataloged and listed in the Library’s catalog. Access to other materials will be governed by established library policies. Materials added to the general collections are interfiled with like books on the same subject. Separately named collections are not maintained.
Monetary gifts, especially those that would enable the purchase of new materials, the delivery of innovative services, additional furnishings, technology enhancements, or the support of special program areas are actively encouraged. Please contact Dalia Corkrum, Library Director (509-527-5193 or [email protected]) or John Bogley, Vice President for Development and College Relations (509-527-5979 or [email protected]) for more information.
Please contact Dalia Corkrum, Library Director (509-527-5193 or [email protected]) if you have any questions or wish to discuss a specific donation.
Below are the positions for which students are usually employed at Penrose Library. Jobs will be posted on iEngage before the beginning of the semester as they become available. Please apply directly through the iEngage website and refer to the specific postings for more information.
- Archives Assistant
- Cataloging / Serials Assistant
- Circulation Assistant
- Library Office Assistant
Additional information about student employment can be found on the Student Employment page on the College’s website.
Location and Directions
345 Boyer Avenue
Walla Walla, WA 99362
Penrose Library is located at the heart of the Whitman College campus. On the campus map below, we are building 40, to the left of Ankeny Field. Parking is available, both on street and in the lot off Park Street.
As detailed in the Penrose Library Mission and Guiding Principles and our teaching philosophy and learning goals, the Instructional and Research Services department guides students through the research process, helping them develop critical thinking skills to conduct research, synthesize information, and communicate the results of intellectual inquiry.
Scheduling an Instructional Session
You may request an instructional session for your class. We work with students to help them develop search strategies, find and evaluate resources, and use resources effectively in coursework. And we will work with you to tailor our instruction to meet your specific course needs. Our program of instruction is developed in collaboration with classroom faculty to build general information literacy skills and is designed to fit into the framework of your course.
Instruction provides students with
- information tailored to course projects and assignments
- exposure to discipline-specific research tools
- hands-on experience with relevant print and electronic resources
- experience with research strategies and information literacy skills
Instruction includes presentations and hands-on active learning components, as well as class discussion. You may schedule an instruction session in the Center for Teaching and Learning, college classrooms or college computer labs. Please contact Lee Keene (509-527-5917), Head of Instructional and Research Services, to schedule your session.
Departmental liaisons are available to share information about library resources and services and discuss course-related library instruction. Current liaisons assignments are as follows.
Anthropology — Lee Keene — 509-527-5917
Economics — Roger Stelk — 509-527-5909
History — Ben Murphy — 509-527-4731
Politics — Lee Keene — 509-527-5917
Psychology — Julie Carter — 509-527-5915
Sociology — Julie Carter — 509-527-5915
Art — Julie Carter — 509-527-4731
Art History & Visual Culture Studies — Ben Murphy — 509-527-4731
Classics — Amy Blau — 509-527-5918
English — Lee Keene — 509-527-5917
Foreign Languages — Amy Blau — 509-527-4905
Music — Ben Murphy — 509-527-5918
Philosophy — Julie Carter — 509-527-5918
Religion — Ben Murphy — 509-527-5918
Rhetoric — Ben Murphy — 509-527-5918
Spanish — Amy Blau — 509-527-4905
Theatre — Ben Murphy — 509-527-5918
Astronomy — Roger Stelk — 509-527-5909
Biology — Roger Stelk — 509-527-5909
Chemistry — Amy Blau — 509-527-4905
Geology — Julie Carter — 509-527-5915
Math & Computer Science — Kun Lin — 509-527-5916
Physics — Amy Blau — 509-527-4905
Asian Studies — Lee Keene — 509-527-5917
Biochemistry, Biophysics & Molecular Biology — Roger Stelk — 509-527-5909
Encounters — Amy Blau — 509-527-4905
Environmental Studies — Lee Keene — 509-527-5917
Film & Media Studies — Roger Stelk — 509-527-5909
Gender Studies — Dalia Corkrum — 509-527-5193
Global Studies — Lee Keene — 509-527-5917
Race & Ethnic Studies — Dalia Corkrum — 509-527-5193
Sports Studies, Recreation & Athletics — Lee Keene — 509-527-5917
Writing Center — Lee Keene — 509-527-5917
The purpose of placing materials on reserve is to make common readings readily available to students for a short amount of time. Reserves also allow a faculty member to provide students with controlled access to items not in the Library’s own collection, such as personal copies. Faculty members may place items on either print reserve or electronic reserve (e-reserves).
How to place an item on reserve
Please complete a Reserve Request Form online, listing all items you will be placing on reserve. You can choose to place items on reserve for the following loan periods:
- 3 hours (library use only)
- 24 hours (items can be taken out of the library)
- 6 days
- Electronic Reserves (articles scanned or linked)
To guarantee that your materials are available for the beginning of the semester, submit them no later than two weeks before the first day of classes. Once the semester has begun, allow at least four days for processing.
Materials to be placed on e-reserve that are already in electronic format may be emailed to Jen Pope. Materials to be scanned, or put on reserve in their original format, should be accompanied by a Reserve Request Form, brought to the circulation desk and given to the Circulation Supervisor on duty.
What can be put on reserve?
- Library books, videos, CDs, and DVDs
Please gather together the library materials you would like on reserve for your courses. Reference books and periodicals do no circulate outside the library and are not normally placed on reserve.
- Books not owned by the library
The Library will attempt to purchase books needed for reserve use. You may request them by contacting the Acquisitions Department. Please be sure to indicate that the item is for reserve, and provide the course number.
- Personal books, videos, CDs, and DVDs
Personal copies may be placed on reserve if the Library does not own the item. Please mark these with your name. Note: Personal copies must be marked and barcoded for use with our circulation system. The Library cannot assume liability for materials that are worn, torn, mutilated, or stolen.
Faculty are responsible for providing clean, single-sided, unstapled photocopies. Photocopies must be accompanied by a Reserve Request Form and a full bibliographic citation. The Library subscribes to a number of databases that allow durable links to journal and newspaper articles. The Library will link to materials through library databases when possible.
- Required vs. Recommended Reading
Space is limited on reserve shelves, so only those materials that are required reading, viewing, or listening for coursework are put on reserve. Items which are recommended but not required should not be placed on reserve.
- Summit and ILL materials will not be placed on reserve–no exceptions!
Textbooks will be placed on reserve only when the Bookstore has insufficient copies to meet demand and additional copies are on order.
- Items may not remain on reserve indefinitely. All items are removed from reserve at the end of each term.
View a Reserve List
You can view or search for your reserve lists on the Course Reserves page. As soon as items are placed on reserve, they will be available for check-out. It may take up to 48 hours before they appear in Sherlock.
Reserves and Copyright
Note that putting copies of articles or chapters on reserve may violate U.S. copyright laws. In some cases, faculty members should request permission from the publisher, who is usually the copyright holder. Addresses of the publisher are usually listed in the front of the copyrighted material. If you need help determining copyright owner or publisher address, please ask a librarian.
Permission should usually be requested in the following situations:
- The copyrighted material placed on Reserve is being used for more than one semester.
- If you wish to put more than a brief amount of copyrighted material on reserve.
Questions? Please contact Jen Pope.
Honors Thesis FAQ for Faculty
All honors thesis students must deposit both print and digital copies of their thesis with Penrose Library. For faculty, key points include the following:
Where can I find thesis submission guidelines?
Complete guidelines on formatting and submission can be found here.
When is the deadline?
Both print and digital theses are due in the library no later than Reading Day of Spring Semester.
Where are thesises submitted?
Print copies are to be turned in to Penrose Library Administrative Assistant.
How do students submit digital copies?
Digital copies will be uploaded by students in PDF/A format for long-term storage and preservation by the library. Students may find instructions via the library website for formatting and submitting their thesises as PDF/A.
What do I need to sign?
- Faculty advisors must sign the certificate of approval form for the print copies of the thesis.
- In addition to submitting their PDF/A thesis, honors thesis students and faculty advisors must sign a Non-Exclusive Distribution License. On this form, students and faculty must indicate whether they would like the thesis to be accessible via the Internet and Interlibrary Loan to users unaffiliated with Whitman, or to restrict access to Whitman affiliated patrons (students, faculty and staff). This form also allows a hold (or embargo period) to be placed on access to the thesis if the author(s) or advisors plan to publish or seek a patent based on work in the thesis. Students will be responsible for bringing this form to faculty to sign, but it is a good idea to begin conversations about the level of access that will be assigned to the thesis.
Do student rentain their copyright?
Granting the College (and the Library) the right to provide electronic access to the thesis does not transfer copyright; the student author(s) retain the rights to their work.
How can students learn more?
The library will offering a workshop for students on these submission guidelines. Times and locations will be announced through the library website.
Who do I contact with questions?
Tell us if there’s something we should have in our collection. We have access to Choice Reviews Online to help you keep up with what’s being published in your field. Or sign up for GOBI Notifications and find out when new books in your field are published.
How to sign-up GOBI notification:
The library’s primary book vendor is YBP (Yankee Book Peddler). As books are published, they are added to YBP’s online database, GOBI (Global Online Bibliographic Information). In some instances, books are sent automatically to the library “on approval” while others are designated for notification.
The GOBI system allows faculty the option of reviewing notification slips of recently published material. A profile detailing the faculty member’s specific areas of interest serves as the basis for this service. The alerts are generated by YBP every Saturday morning and appear in your email inbox.
Just click on the link embedded in the email to access the list of new titles. Then select the titles that you want to recommend for purchase. Once you have chosen all of the titles that you want to select, click Recommend to send the selections to the Collection Management librarian. Orders for the titles are generated and the material arrives at the library in a few weeks. If you are interested in establishing a profile for the GOBI Notification service, please contact Roger Stelk, Collection Management librarian, at [email protected], or by phone at 509-527-5909.
What is a Data Management Plan?
Since 2011, researchers applying for NSF grants have been required to submit a supplementary Data Management Plan (DMP) of no more than two pages with their grant applications. The Data Management Plan outlines how data will be gathered, preserved, and shared, in accordance with NSF policies.
What is the NSF data sharing policy?
The National Science Foundation stipulates that “investigators are expected to share with other researchers, at no more than incremental cost and within a reasonable time, the primary data, samples, physical collections, and other supporting materials created or gathered in the course of the work under NSF grants.”
What should the Data Management Plan include?
The NSF lays out the requirements for the DMP in their Grant Proposal Guide. The DMP should include information explaining:
- The types of data, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project.
- The standards to be used for data and metadata format and content.
- Policies for access and sharing, including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, and other rights or requirements.
- Policies and provisions for re-use, re-distribution, and the production of derivatives.
- Plans for archiving data, samples, and other research products, and for preservation of and access to them.
Some Directorates, Offices, Divisions, and Programs have specific requirements beyond those outlined above. Please check the NSF website to find out whether your grant proposal will require additional components.
Some questions to consider
- What types of data will be produced? How much data, and how often will it be changed or updated? Will versions need to be tracked?
- What identifiers will be used for the data? What file formats will be produced, and will special software or tools be required to create or view the data? What metadata standards will be used to organize the data?
- Who is responsible for managing and controlling the data? Who owns the data? If private and confidential data is being collected, what provisions are in place to protect that information?
- Where will the data be stored? How secure is the data, and what back up procedures exist?
- For whom is the data intended? How long must it be retained?
- How will you make the necessary data publicly accessible? How do you intend to publish or distribute the data?
What resources are available to help write a Data Management Plan, and to make data publicly available?
There are links to questionnaires and other tools that can be helpful in preparing a Data Management Plan on the Penrose Library Data Resources LibGuide.
Data Services librarian Amy Blau [email protected](509-527-4905) is available to discuss various aspects of data management.
If you are planning to submit an NSF grant, please contact Rachna Sinnott (509-527-5990) or Tana Park (509-527-5926) in the Office of Grants & Foundation Relations at least one month before the due date. They can provide guidance on grant submission procedures and compliance with College and federal requirements, including the Data Management Plan. For more information on Whitman’s policies and procedures regarding grant submission, please visit the Grants & Foundation Relations website.
We’ve put together some great resources to help you navigate copyright in your academic and personal life, including fair use analysis tools and sample copyright request forms. The Whitman College Copyright Policy and procedures for use of copyrighted materials are also available.