Senior Theses and Research Projects
For anyone writing a thesis, see our Senior Thesis Guide for an overview of the thesis process and detailed links to library resources for all thesis writers. Librarians are available 9am – noon, 1pm – 5pm Monday through Friday (look for the Research Help sign) or by appointment. We can help with research questions, finding resources, citations, formatting, and preparing your thesis for submissions.
All seniors working on theses are entitled to additional library privileges:
- Semester-long use of a locker in the library, renewable in December for spring semester—very handy if you don’t want to carry three dozen books around with you all the time. (Please make sure all the books in your locker are actually checked out to you.)
- Semester-long checkout of Penrose Library books. This does not extend to books borrowed via Summit or interlibrary loan. This privilege requires your advisor’s signature.
To apply for a locker and semester-long check out rights, please fill out our Senior Privileges form (PDF).
Collecting Honors Theses and Research Projects
The Library acquires copies of honors theses and reports on honors research projects to serve the needs of students and faculty at Whitman College, to provide access to Whitman College student scholarship outside the Whitman community, and to ensure that these original works are available to researchers for consultation in the future. Departments are asked to distribute these guidelines to all honors students whose theses will be acquired by the Library. The guidelines are to be followed by the students in the preparation of their honors theses.
Preparation of an Honors Thesis
Your faculty advisor can tell you more about the process within your department to apply for honors. Please check with the Registrar’s office for specifics as well.
These guidelines, specific to those writing honors theses, will tell you everything you need to know about formatting and submitting your thesis. Expectations are similar for preparing a report for an honors project; please consult with your advisor and the library for more specifics.
You are only required to submit a digital copy of the thesis, though you will still need to turn in a physical copy of the Non-Exclusive Distribution License and the signed certificate of approval form. The distribution license requires you to pick which level of access you are providing to your work:
- Open: Worldwide distribution via the Internet, or
- Limited: Local distribution only to authorized users of Whitman’s network (current faculty, staff, and students), or
- Opt-out: Not available to anyone (but still deposited). This is intended for cases where the topic or the treatment of the topic are sensitive or should not be shared
If you elect to have open access to your thesis, you can choose to print your thesis to be bound and shelved in the Allen Reading Room.
Writing and Formatting Your Honors Thesis
For honors theses, certain structural elements are required, such as the title page, certificate of approval, table of contents, etc. These requirements are laid out below. You have the option to use a formatted thesis template which includes the required elements and is designed to facilitate proper formatting and pagination in Microsoft Word. Please consult with librarians if departmental guidelines differ from formatting requirements outlined below. If you plan to make your thesis open access and make a bound copy available in the Allen Room, use of the template is highly recommended.
If you do not have Microsoft Word, you can download it from Office 360 website. As a Whitman student, you can log in with your Whitman email and password and download Microsoft Office on up to five computers and five mobile devices.If you do not want to download Office/Word, you can also use Word Online, log in with your Whitman Email address and password and upload the template there. For more information, please contact WCTS.
The thesis should follow requirements set forth by the home department or developed in consultation with the thesis advisor. Generally, one of the formats described in the Modern Language Association (MLA), Chicago Manual of Style, American Psychological Association or other standard style manuals should be used. See Style Guides.
Unless approval by the departments and the Library is granted because of a need for a different format, the thesis page size must be 8½ × 11 inches.
Margins, Spacing, and Type
To facilitate printing and binding, the left margin must be at least 1 ½ inches wide. All other margins must be at least 1 inch wide. The text should be double-spaced, but extended quotations may be single-spaced if indented slightly from each margin. Text should be in a standard font, no larger than 14 points and no smaller than 10 points.
For preliminary pages (table of contents, etc.), use lower case Roman numerals at the bottom center of the page. Include the title page in the count but do not number it.
For the text (thesis, appendices, etc.), use Arabic numerals at the bottom center of the page. Include the first page of the text in the count but do not number it. First pages of new sections (bibliography, chapters, etc.) should also be numbered at the bottom center. If you’re not using the template this can be difficult; please see this guide from Microsoft Office Support.
Other styles of pagination such as MLA or APA may be used if approved by the department or thesis advisor.
Images, Audio, Video, and Other Media
Theses including such materials should be prepared according to the special instructions below. Additional questions on special materials may be referred to the Archivist & Head of Digital Services at [email protected]
Digital images, maps, charts, and graphs, unless otherwise specified by your academic department or thesis advisor should have a resolution of a minimum of 300 dots per inch (dpi) and should be in TIFF (preferred) or JPEG file formats. For help with creating, scanning, formatting or otherwise preparing images, maps, charts, or graphs, please contact the WCTS Multimedia Development Lab (MDL) in Hunter at [email protected]
Supplementary media materials should be included with the thesis deposited with the library. Files can be uploaded at the same time as the thesis PDF/A. Media contents shall be formatted in accordance to guidelines set by the academic department and/or thesis advisor. The library strongly encourages formatting that facilitates long term preservation and use.
The usual make-up of the thesis is as follows:
1. Title page
In order to ensure consistency among Whitman theses, the title page should closely follow the sample with respect to order, spacing, and capitalization. In general, abbreviations should not be used. The author’s name must be typed in full as it will appear on the commencement program.
2. Certificate of approval
The completed thesis must be approved by the professor under whose direction the work was done. Use the sample certificate of approval form as a guide. The certificate of approval must be signed by the thesis advisor and given to Kathleen Hutchison in Penrose Library room 213 no later than Reading Day (May 13, 2020) of spring semester. It must be on archival paper, provided by the library. NOTE: This is not the same form as the Honors in Major Study Application for the department/committee chair due to the Registrar’s Office immediately after the October break.
3. Table of contents
Depending on departmental requirements, most theses must have a table of contents immediately following the certificate of approval. It must list all the principal topics or subdivisions of the thesis and their initial page numbers.
An abstract in your thesis helps users identify, retrieve, and use the thesis. See the appropriate style guide for your discipline for instructions on writing an abstract. While the Library does not require your thesis to contain an abstract within it, we do require an abstract be submitted as part of the digital submission form. If you choose to include an abstract within the contents of your thesis, you may copy and paste this into the digital submission form. If you do not have one already in your thesis, a simple paragraph describing your paper is all that is needed. This description will be shown on ARMINDA.
5. List of illustrations
All figures, tables, charts, graphs, drawings, plates and other illustrations are to be listed on a page following the table of contents, numbered consecutively in either Arabic or Roman numerals in the order in which they appear in the thesis. The number of the illustration(s) should appear at the left of each entry, and the page number on which each illustration appears should be indicated at the right of the entry.
6. Text Format (Discipline Specific)
Text should follow the style (APA, Chicago, MLA, etc.) of the thesis discipline.
The bibliography shall be placed following the text in a form approved for use by the academic department. See “Style Guides”
If you are the author of all the text, image, audio, and/or video files contained in your honors thesis, you hold copyrights and can grant full permission to post a digital copy online. If portions of your materials have been produced by others, these portions must be in the public domain or fall within the parameters of fair use. If the material does not fall within either of those categories, authors must receive permission from the copyright owner to include that material in their digital thesis. If you are unable to get permissions, consider restricting access to Whitman-affiliates only. For more information, see the library’s tutorial on copyright at Whitman or contact Dalia Corkrum, Library Director, at [email protected]
Submitting Your Thesis
Click on Thesis Submission Form to start your digital submission process
Theses are due prior to the final examination period in the student’s last semester (except when the student may be required to comply with departmental regulations for earlier filing). Changes and/or exceptions in requirements or deadlines must be approved by the Board of Review.
Students are required to submit a digital version of their work to the Library. This is the copy of record and will be stored in the college’s institutional repository (ARMINDA). The digital copy must be a pdf/a file. Create one by following the pdf/a instruction sheet while using Adobe Acrobat XI on either of the two computers closest to the Penrose Circulation Desk. Students with questions about digital formatting should contact the WCTS Multimedia Development Lab in Hunter Conservatory at [email protected].
Distribution license. The author of the thesis must complete a non-exclusive distribution license and select a level of access, subject to thesis advisor’s approval:
1. Open: Worldwide distribution via the Internet, or
2. Limited: Local distribution only to authorized users of Whitman’s network (Current faculty, staff, and students)
3. Opt-out: Not available to anyone (but still deposited). This is intended for cases where the topic or the treatment of the topic are sensitive or should not be shared.
You may choose to restrict electronic access to your work for up to two years from the date the work is submitted to ARMINDA. When the embargo expires, your work will automatically become available under the conditions specified above unless an extension is requested and approved by the library
If the thesis is co-authored, it is the responsibility of the primary author to notify all other authors, even those not earning honors designation. It is strongly encouraged that additional authors and/or thesis advisors sign the non-exclusive distribution license. If applicable, all thesis co-authors and thesis advisor(s) should sign the same license. The non-exclusive distribution license must be submitted with signatures to the Library by Reading Day (May 13, 2020).
When you’ve completed all the guidelines listed above, you’re ready to fill out the digital thesis submission form by Reading Day (May 13, 2020).
Please click: Digital Thesis Submission Form to start your digital submission process
Note: If your PDF file size is greater than 1GB, instead of uploading your PDF/A file, bring the file on a flash drive to Kathleen Hutchison in Rm. 213. A digital thesis submission form is still required.
Printed Version: What to print and submit (and where):
If you have chosen open access to your thesis, you are welcome to print a copy of your thesis to be bound and shelved in the Allen Reading Room. Printing procedures and requirements are explained below. Submit the printed copy unbound to Kathleen Hutchison in Penrose Library, room 213. This copy will be added to the Library’s circulating collection and be made available for circulation to other libraries through interlibrary loan. Be sure that your final printed thesis conforms to the formatting guidelines, paying particular attention to the Title Page and the need for signed Certificates of Approval.
How to Print:
Print one-sided, not two-sided “duplexed”, on a laser printer, in black and white. The print copy may contain color charts, graphs, etc. only if the graphics are preceded by a blank sheet and they are printed on a color laser printer.
Unless prior approval is obtained by the academic department, the thesis must be 8½ × 11 inches in size. Library copies must be printed on a minimum of 20-lb weight paper that has a minimum 25% cotton content. Penrose Library will provide free, archival quality paper for seniors submitting theses. Paper will be available approximately one week before the deadline and stocked in the thesis printer on the main floor of the library. Check with a librarian or the WCTS Help Desk in the library if you will be submitting early.
Text must be in black ink.
Theses may be printed on the designated thesis printer at the WCTS-staffed Technology Support Desk in the Library.
Cost (if printed on College-owned laser printers)
Following the changes made to printing in Spring 2019, you will only need additional funding if you are printing over 20 pages in color. The request may be made by emailing [email protected] with the name of the thesis advisor and the academic department for which the thesis is being written. Color printing is charged at the rate of $0.50 per single-sided page.
Personal Bound Copies
No matter what distribution access you have chosen, students desiring to have personal copies of theses bound at their expense can order copies for $20 each, including tax and shipping. There is no limit to the number of personal copies you may order. Provide one complete copy of your thesis for every personal bound copy ordered. Make sure that your left margins are set to 1 ½” for the printed copy, otherwise the binding might cover some of your thesis.
To order bound copies, please fill out the online order form.
Payment can be made by charge to your student account or by check (made out to “Penrose Library, Whitman College”). Checks can be turned in to Kathleen Hutchison. Personal copies may be printed on any printer, without special paper requirement.
Checklist of Key Due Dates and Requirements
1. Submit the Honors in Major Study Application to department/committee chair before October break, where relevant.
Optional: download and begin using the Thesis Template.
2. Submit a digital version:
Please note: for complete instructions on #2 and #3, please see the Printing and Submission page.
3. Submit the following to Kathleen Hutchison in Penrose Library room 213 no later than Reading Day (May 13, 2020) of spring semester:
– A signed non-exclusive distribution license. Both you and your advisor must initial the appropriate boxes and sign the form.
– A certificate of approval form signed by thesis advisor and printed on archival paper.
4. Optional only if you have chosen open access to your thesis: submit a paper copy of thesis to Kathleen Hutchison in Penrose Library room 213 no later than Reading Day (May 13, 2020) of spring semester.
Declaration of Intent
Writing Your Thesis
Honors Thesis Template (MS Word). The thesis template is optional; it is designed to facilitate proper formatting and pagination.
Printing and Submitting
Borrow & Request
Penrose Library extends borrowing privileges to all Whitman College students, faculty, and staff members. Although the Library’s primary commitment is to members of the Whitman community, certain library privileges are available to visiting scholars, local high school students, and members of the general public.
A valid Whitman ID or Penrose Library card is required to borrow materials from Penrose Library. ID cards are not transferable and may not be used by anyone other than the person to whom they were issued. A valid ID or library card must be presented every time materials are borrowed.
Cards must be validated for use at the Penrose Library Circulation Desk before they can be used. Any questions or concerns about ID or Library cards should be directed to the Circulation desk (509-527-5192).
Library users assume responsibility for notifying the Library of change of address, loss or theft of ID or library cards, and loss or theft of library materials they have borrowed. Library users also accept responsibility for materials borrowed on their ID card and for returning the materials to the Library by the due date.
Students, Faculty, and Staff will be issued a Whitman ID through the Human Resources Office and Campus Security. Alumni Borrowers are issued ID cards through the Alumni Office & Campus Security. Community Borrowers may purchase a library card at the Circulation Desk. Cards will be issued upon completion of an application form, presentation of photo ID, and payment of appropriate fees. Community members under the age of 18 must have a parent present to be issued a card. Please see our Community Borrowing page for more information.
Loan periods differ by patron type.
Students can borrow books for six weeks and DVDs and videos for six days. Senior thesis students can borrow books for up to one semester.
Faculty can borrow books for the duration of one year, due at the end of the spring semester. DVDs and videos can be borrowed for seven days.
Staff can borrow books for six weeks and DVDs and videos for six days. Staff cannot check out items that have been placed on Reserve for a course.
Alumni can borrow books for six weeks and DVDs and videos for six days. Alumni cannot check out items that have been placed on Reserve for a course. Summit and Interlibrary Loan borrowing are not available to Alumni.
Community Members can borrow books for six weeks and DVDs and videos for six days. Community members cannot check out items that have been placed on Reserve for a course. Summit and Interlibrary Loan borrowing are not available to Community members.
Students can borrow up to 100 items at a time.
Faculty have no limit on the number of items that can be borrowed.
Staff can borrow up to 15 items at a time.
Alumni can borrow up to 15 items at a time.
Community members can borrow up to 5 items at a time.
To view a full list of library materials checked out to you, verify due dates, or check fines, log into your library account.
The Whitman College Library lending periods are intended to allow scholars convenient long-term use of library materials. In order to assure reasonable access to the library’s collections for all users, the Library offers several resopnses to the competition for materials. Items known to be in heavy demand, especially for course assignments, should be placed on Reserve. Items on reserve have shorter loan periods, allowing wider access to materials.
If there is heavy demand for a title, please feel free to suggest that the Library acquire additional copies.
If you need an item that is checked out, you may recall the item using the Request Item button in the Penrose catalog. The current borrower is required to return the item within a short period.
Notification of Recall
Borrowers will be notified immediately by email that the item they have checked out has been recalled. The item must be returned by the date specified in the recall notification, usually within five days of the receiving notice. Items needed for Reserve will be recalled immediately.
Borrowers will not receive recall notices for one week from the time of original check-out.
Failure to return a recalled item by the specified due date will result in a $5.00 per day fine. Fines will accumulate until the replacement cost of the item has been reached, or the item is returned.
Renewals are no longer available for students, alumni, staff and community members. To match the loan rules of Summit, as of Summer 2014, the loan period for books has been increased to 6 weeks with no renewals. Please contact Access Services at 509-527-5192 or [email protected] with questions.
Faculty may renew Whitman books twice, but books must be returned at the end of the spring semester after the third year from original checkout. While faculty may renew books for up to three years, the Library must balance the need for researchers’ long-term use of library materials against our need to periodically review the condition of materials. We strongly encourage their return for use by others.
Overdue Fines and Replacement Fees
All overdue items are subject to fines, which vary according to materials type.
- Books are subject to a $0.25 per day fine.
- DVDs and videos are subject to a $1.00 per day fine.
- Hourly reserves are subject to a $0.25 per hour fine.
- Daily reserves are subject to a $1.00 per day fine.
- Recalled items are subject to a $5.00 per day fine.
- Summit and ILL materials are subject to a $0.50 per day fine for the first 10 days; $1.00 per day for the next 15 days; $30 maximum fine.
Faculty are not charged general overdue fines for materials held by Penrose Library. However, all faculty are subject to recall overdue fines as well as overdue fines for Summit & Interlibrary loan materials.
If a Penrose item is lost or stolen, the minimum Item Replacement Fee is $75.00 or the actual price of the item, if greater. An additional, non-refundable $15.00 processing fee per item is charged.
Summit and Interlibrary Loan materials which are lost or stolen incur a minimum of $110 per item replacement fee, or the actual price of the item, if greater.
Suspension of Circulation Privileges
Library privileges will be suspended when your library account accrues $20.00 or more in fines, until partial or complete payment is made. Please pay all fines at the Penrose Circulation Desk. (Outstanding charges on student accounts will be transferred to your college bill at the end of each semester. Faculty are not subject to suspension.)
Replacement items that are charged to your library account will block your ability to borrow Summit and Interlibrary Loan materials.
The immediate return of billed items will clear the replacement charge. when returning a billed item, please speak with the Circulation Supervisor to make certain that the charge has been cleared from your Library account. Refunds will not be issued if the book has been lost for more than one year.
Please direct questions about replacement costs and billing to the Access Services Manager.
Confidentiality of Circulation Records
Penrose Library is committed to the protection of the privacy rights of all of its students, faculty, staff, and other library users. In compliance with Washington State R.C.W. 42.17.310(1), the Washington State Public Disclosure Act, and in accordance with the American Library Association policy on the “Confidentiality of Library Records,” all library records are considered to be confidential transactions. Library staff will not release the name of any person to whom an item is currently charged, nor will they release past circulation records (including Interlibrary Loans) except pursuant to court order, search warrant, or subpoena. Requests for confidential circulation records from a federal, state, or local law enforcement agency should be referred to the College Librarian.
Summit and ILL
Using Summit and Interlibrary Loan
If we don’t have what you need at Penrose, you can borrow most materials from Summit or Interlibrary Loan (ILL). Keep in mind that borrowing from other libraries takes time, and will require that you plan ahead.
Requesting from Summit
You can request Summit items directly from within Sherlock using the Summit request link.
- Summit materials take between 5 and 7 days to arrive.
- Most Summit materials circulate for 6 weeks with no renewals.
- Summit DVDs and Videos circulate for 6 days with no renewals.
- Patrons with fines in excess of $20 cannot borrow from Summit.
- Summit is available only for current students, faculty, and staff.
- Items available at Penrose cannot be borrowed from Summit.
- When your item has arrived, it will be held for 5 days before being sent back to the lending library.
- Overdue Summit items will be charged $0.50 per day for the first 10 days, and $1 per day for the next 15 days. The maximum fine is $30 per item.
- If a book is lost or not returned, you will be charged a fee of $110 (or more, if the replacement cost is higher than average).
Requesting from Interlibrary Loan (ILL)
If the item you want isn’t available from a Summit library, you’ll need to request it from Interlibrary Loan. You can request items from ILL through the Sherlock, or by searching WorldCat; just look for the button that says “Request from Interlibrary Loan”.
Journal articles are not available through Summit, and must be obtained from ILL. You can request journal articles not available at Penrose directly from the database you’re searching, by clicking the “ILLiad Interlibrary Loan link” for articles.
Log in with your Whitman username and email password.The item information will be filled out in the ILL form for you. Just verify the information is correct and submit your request.
Materials such as books and DVDs can be loaned in their original format. Articles in journals or on microfilm will be photocopied or sent electronically.
The time it takes to receive ILL materials can vary widely, so be sure to plan ahead if you think you’ll need to borrow from ILL. Some articles may arrive in just a few days, but other materials may take up to six weeks.
Access Services handles all requests for Whitman faculty, staff and students at no charge. Any requests can be made online and picked up at the Whitman Circulation desk.
ILL items circulate to all patrons for 6 weeks with no renewals. Occasionally, restrictions on photocopying or use outside of Penrose may exist.Older and archival materials, reference materials, original newspapers and journals, and theses and dissertations are frequently unavailable. Some materials may also be unavailable due to copyright restrictions.
Borrowing Laptops and other Equipment
Laptops are available for student check-out through the WCTS staffed Technology Support Desk in the Library. These computers are available for four-hour use within the Library only and are checked-out on a first-come, first-served basis. For more information, please see the WCTS Library Computer Facilities page.
Students requiring media equipment to support technology-intensive work should contact WCTS.
Technology Support Desk Hours:
Over 40 computers are located in carrels throughout the Library and are available for student use. All are on the campus network, and have access to Library and internet resources, as well as to high-speed printing. Additionally, Penrose Library offers wireless network access throughout the building. Four public access kiosk machines are available for searching the Library’s catalog, brief web browsing, or email. These workstations have a 15 minute time limit. For additional information, please see the WCTS Library Computer Facilities page.
A walk-up color scanning station is available on the second floor of the library. The scanner has a 17”X24” scan area and allows scans to be saved as multiple file types including .jpg, .txt and .pdf. Scans can be saved to a USB flash drive or sent via email. There is no charge to scan materials.
Penrose has three black and white copiers on the Main Floor. Students are encouraged to purchase copy cards from the Circulation Desk in increments of $2 and $5. Double-sided copying is encouraged. Copies cost 5 cents per printed side. A color copier may be found in the Instructional Media Services Department in Hunter Conservatory.
High-speed printers are available on each floor of Penrose Library. Printed pages are 5 cents each for one-sided black and white pages, or 10 cents for two-sided (duplex) sheets. Printers default to double-sided printing.
Fax service is available for students at the Penrose Circulation Desk. Charges for a domestic fax are $1 for the first page and 50 cents for each subsequent page. Faxes which are sent to international locations are charged at a rate of $5 for the first page and $1 for each subsequent page.
Study Rooms, Supplies, & Lockers
Group Study and Media Rooms
Penrose Library has eight large group study rooms available for groups of two or more students to use on a first-come, first-served basis. Three media viewing rooms for individual students are also available. Keys for the rooms may be checked out at the Circulation Desk for a three-hour time period, and may be renewed once, provided no one else is waiting to use the room.
A limited number of supplies may be purchased at the Circulation Desk. These include laptop locks, headphones, thumb drives, and blank CD/DVDs. Please inquire at the desk.
Penrose Library has 164 lockers available to Whitman College seniors who are writing a thesis. The lockers are located on the 2nd, 3rd, and 4th floors and are assigned throughout the year according to need. To receive a key, the student must come to the Circulation Desk and present a Whitman College ID and a signed Senior Privileges Form to a Circulation Supervisor.
Failure to comply with the locker policy may result in the loss of locker privileges.
- Library books must be checked out to a student or they will be removed.
- No food, beverages, alcohol, or illegal substances may be kept in lockers.
- Lockers are subject to periodic inspections by Library staff.
- Library journals, reference books, or other restricted library materials may not be retained in lockers. If any of these materials are found in the lockers, they will be removed and returned to the collection.
- Students who do not return the key by the due date will be fined. A $31 replacement fee will be charged if the key is lost or stolen.
Information for faculty
Please refer to the Faculty Services page.
Whitman College uses a proxy server to provide access to materials for which we pay subscription fees. To use Whitman resources from off campus, you should access them from the library website. You will be automatically sent to a log in screen: Use your Whitman email username and password to log in.
To report problems accessing resources from off campus, please contact the Systems Librarian.
Community Library Use
Penrose Library makes certain resources available to visiting scholars, local high school students, and members of the community. In order to borrow from Penrose Library, you must have a valid Penrose Library Community Borrowing card.
Library cards may be purchased at the Penrose Library Circulation Desk. Cards will be issued upon completion of an application form, presentation of photo ID, and payment of appropriate fees. Community members under the age of 18 must have a parent present to be issued a card. Any questions or concerns about Library ID cards or general circulation issues should be directed to Access Services at [email protected] or 509-527-5192.
Library users assume responsibility for notifying the Library of change of address, loss or theft of Library ID card, and loss or theft of library materials they have borrowed. Library users also accept responsibility for materials borrowed on their ID card and for returning materials to the Library by the due date.
Community Borrowing Rates – Annual Fees
- Area high school students: $10 (Under 18 must be accompanied by a parent)
- Area elementary and high school teachers: $25
- Walla Walla Community College students and faculty: $25
- Walla Walla University students and faculty: reciprocal borrowing agreement (valid ID required)
- Members of the general public: $45
- Orbis Cascade Alliance & NAPCU libraries – reciprocal borrowing agreement (valid ID required)
- Spouses/partners/family members of Whitman employees – no charge
Summit and Interlibrary Loan borrowing are not available to Community Borrowing members of Penrose. Community members may check out up to five items at a time. Library privileges will be suspended for any patron accruing $5 or more in fines, until partial or complete payment is made. Please pay all fines at the Penrose Circulation Desk.
Notifications of recalls, fines and bills will be by e-mail whenever an e-mail address is available; otherwise United States Postal Service will be used. It is the responsibility of the borrower to ensure the library information on file concerning addresses and phone numbers is current and accurate.
Library Use Policy
Penrose Library is committed to maintaining collections that exist as common resources to be shared, preserved, and respected in a manner guaranteeing protection for future users. The ethical use of library materials involves acceptance of this principle and appropriate conduct regarding library collections. We are committed to providing a space for the Whitman community to study, collaborate, and research.
- Food and beverages must be covered and kept in spill-proof containers.
- Smoking or the use of tobacco is not permitted in Penrose Library.
- The Allen Reading Room is designated as a quiet study area in the library. Please be courteous of other library visitors who prefer to work in a quiet area.
Circulation and Access Policies
Please see our Borrow & Request section for information how to borrow materials, loan periods, fines, and other borrowing policies.
Inappropriate Use of Library Materials
Inappropriate use includes, but is not limited to:
- Writing upon, defacing, tearing, cutting, mutilating, or destroying books or other library property
- The willful concealment of a book or other library property on one’s person or among one’s belongings while attempting to leave, or leaving the premises of the Library without formal borrowing through the Circulation Desk
- The willful concealment of a book or other Library property within the Library
- The willful removal of a book or other Library property in contravention to Library regulations
- The intentional alteration or destruction of library ownership records
Engaging in inappropriate use of materials will jeopardize library borrowing privileges.
Materials Challenge Policy
Censorship of the library’s collections will not be tolerated. As a college library, we cultivate a collection of resources and develop displays that are appropriate for the curriculum at Whitman College and an adult audience. Our collection represents various viewpoints that stimulate intellectual inquiry and foster spirited debate. That said, legitimate complaints about library materials or displays will be reviewed based upon the guidelines endorsed by the American Library Association and their Intellectual Freedom Manual, 9th ed.
Complaints about materials, not including those held in the Whitman College and Northwest Archives or those externally licensed by the library, will be handled on a case-by-case basis and can only be made by current Whitman students, faculty, and staff. Penrose Library has delegated the responsibility for the selection and evaluation of materials to its librarians. Should a member of the Whitman community think that certain material is unsuitable for the library’s collection or display, the first step is to discuss their concerns with the Head of Collection Management (Roger Stelk, [email protected]) and/or the Library Director (Dalia Corkrum, [email protected]).
If the issue is not resolved following an informal discussion about the mission of the library and how the material or display supports learning within the higher education environment, the library has established a formal reconsideration procedure to address concerns about those resources. The process includes:
- Completion of the Request for Reconsideration of Library Resources form by the person bringing the complaint;
- Based upon the Penrose Library Collection Development Policy, the Request for Reconsideration will be reviewed by the Library’s Collection Management Team. The Team will develop a recommendation for the Library Advisory Committee;
- Review of the Request for Reconsideration and the Collection Management Team’s recommendation by the Library Advisory Committee. This may include an interview with the requestor;
- Determination of the status of the material by the Committee that is conveyed to the requestor in a timely manner.
Penrose Library is committed to providing resources that support the work of our students, faculty, and staff. All requests for reconsideration are taken seriously and will be evaluated in a fair and thorough manner.
Penrose Library Exhibits and Display Policy
Library exhibits are an opportunity for outreach and a way to convey our interest in encouraging intellectual curiosity and learning. By showcasing library collections and engaging with other campus communities, Penrose’s exhibits are intended to share narratives about ideas, places, and movements. Exhibits illustrate complex questions and help us to understand our place in the world, challenge us to think broadly, and start conversations across boundaries.
Including materials from library collections and archives in the exhibition is strongly encouraged. In principle, exhibitions should be relevant to Penrose Library, its collection or services. Proposals will be considered on broad appeal, educational content, and appropriateness of subject, technique, and style for the intended location and audience. Penrose Library reserves the right to deny proposals it deems do not fit with the library’s mission.
Approval and Requesting
Any member of the Whitman community may submit an Exhibit Proposal form for exhibits or displays and the Library can help when developing a proposal. Displays are temporary in nature and will last according to the approved dates on the proposal form.
Exhibit and display space is managed by the Penrose Library User Services and Outreach Team, which will respond to proposals. Proposals should be submitted at least two weeks (two months for archival exhibits) in advance of the exhibit opening date, and proposals will be responded to within one week. Penrose Library will not exert editorial control over the exhibition but may provide feedback according to standard best practices. Curators are solely responsible for content creation. The Library has final approval for the layout of the exhibit, exhibit duration, and placement of exhibit. Exhibits by library staff need not be approved, but staff should still fill out an Exhibit Proposal form for the purposes of scheduling.
The Library reserves the right to remove or shut down an exhibit that is not in compliance with safety or ADA guidelines, or endangers patrons in any way. The Library will follow a process for reconsideration when concerns are raised about exhibit content.
Once an exhibit has been approved, the curator will be contacted by an assigned exhibit supervisor. The supervisor will coordinate including materials from library and archival collections for display and guide installation and removal of the exhibit but the curator is responsible for installation and take down of exhibits.
Library reference service is available to curators, as to all other library users, for guidance in the location of relevant library materials, assistance in preparation of exhibit-related bibliographies, and consultation on exhibit technique.
Written components must be readable. The individual, organization, or group sponsoring and curating the exhibit must be visibly and prominently shown in the exhibit. Library materials must be displayed in an archival correct manner, i.e., they must suffer no damage nor be altered in any way by being placed on exhibit. Proper handling and display of archival material must be approved by Archives staff. If damage does occur to library materials, the Library may seek monetary damages and may affect a person’s or group’s future ability to create exhibits at Penrose.
Exhibits are often located in high traffic areas whose visibility reduces the likelihood of damage or theft of materials; however, the Library takes no responsibility for the security or welfare of non-library materials used in exhibits at any time, including during transport, installation, or dismantling.
- Limited supplies are available (tacks, stands, cradles, support for materials, mylar). Any other costs incurred for the exhibits are to be the sole responsibility of the curator.
Exhibit Areas/Cases Available
- 2nd floor short stacks, next to the circulation desk. Open display area, no cases or locks.
- Vitrine (2): 61” Length x 36” Height x 24.5” Depth
Movable. Can only be on the main floor. Library staff will position them for curators in designated areas.
- Stairwell cases (2): 29” L x 55” H x 16” D
- 1st floor case at bottom of stairwell (1): 45” L x 56” H x 21” D
- 2nd and 3rd floor large cases (2): 163” L x 56” H x 20.5” D
- 2nd floor has power. No audio available.
- The library should not censor or remove an exhibit because some members of the community may disagree with its content. Those who object to the content of any exhibit held at the library should be able to submit their complaint and/or their own exhibit proposal to be judged according to the policies established by the library.
- Challenges of an exhibit can only be made by current Whitman students, faculty, and staff. Should a member of the Whitman community wish to make a complaint, the first step is to discuss their concerns with the College Librarian. If the complaint is regarding disagreement of exhibit content the College Librarian may decide to inform the exhibit curator of the complaint and facilitate a discussion between the parties. If the complaint concerns library materials, the library will follow the Materials Challenge Policy.
- If the issue is not resolved following an informal discussion about the mission of the library and how the material or exhibit supports learning within the higher education environment, the library invites requesters to submit a proposal for their own exhibit.
- Library staff involved in organizing, curating, and/or installing exhibits or displays are deemed to be acting within the course of official duties and under the authority of Penrose Library. Disputes over content, material use, or preservation of staff-led exhibits will be handled internally and not through the reconsideration process.
The built-in cases have slots for glass shelves. More shelves and brackets available. 2nd floor case has slots for shelves behind felt.
Note: the Maxey Museum has priority for the use of the large 3rd floor case.
Request for Reconsideration
As a college library, we cultivate a collection of resources and develop displays that are appropriate for the curriculum at Whitman College and an adult audience.
The Library subscribes to the American Library Association’s Library Bill of Rights as it applies to exhibit spaces, specifically:
Endorsed by the Library Advisory Committee, 30 January 2020.
Library Accessibility Statement
Penrose Library is committed to providing equitable access to library collections, services, and facilities for all library users as stated in the Penrose Library’s Mission and Values statement and the Whitman College Strategic Priorities. Penrose Library strives to follow universal design principles and create physical and digital environments that address the needs of the broadest range of patrons possible by following the best practices and standards for accessibility. For web pages and systems under our direct control, we will work to update them to adhere to WCAG 2.0. For materials and systems licensed from third-party vendors, we will communicate issues brought to our attention with the vendors and work with them to address deficiencies. Penrose Library seeks to select and acquire, whenever possible, resources and technologies that are in line with universal design principles.
Penrose Library will provide patrons alternative formats or assistance when resources are not fully accessible. Please fill out the remediation form to the best of your ability or contact us at [email protected] with questions. We will try and fill requests in as timely a manner as possible. This form is sent to Emily Pearson (Instructional and Research Services Librarian), Kun Lin (Systems Librarian), and Antonia Keithahn (Assistant Director of Disability Support Services). We will maintain the data to find patterns in inaccessible material, but will not keep records of who requested materials once we fulfill a request.
Penrose Library subscribes to hundreds of journals and databases. Many articles are available in full-text online.
Are you writing a thesis this year? You can find all the help you need at Penrose Library.
We have guides and tips to help you learn to format your research papers and cite sources correctly.
We’ve put together some great resources to help you navigate copyright in your academic and personal life, including fair use analysis tools and sample copyright request forms.
Find troubleshooting tips and contact information for accessing electronic resources off campus.
Our Librarians are available to assist you with research topics, projects, and papers Monday through Friday from 8am to 5pm. Drop-in visits are welcome too!
Penrose Library: An Educational Partner
Penrose Library fosters the intellectual engagement and scholarly practice of the Whitman community. We curate and provide access to diverse and unique collections, and teach the skills and concepts needed to navigate complex information environments at Whitman and beyond.
Penrose Library has been consistently highly ranked by the Princeton Review. The library’s digital environment, with more than 85,000 unique journal titles, 210 databases, 376,000 eBooks and 45,000 streaming videos, complements its more than 500,000-volume print collection. Penrose Library has generous open hours, often available 24 hours a day to the Whitman Community, and the facility itself was built to facilitate inquiry, study, and learning. Whitman College and Northwest Archives include 4,800 linear feet of archival and manuscript material and over 5,000 rare books. And Whitman College is a member of the Orbis Cascade Alliance, which combines the assets of academic libraries throughout the Northwest to provide free access and courier delivery of millions of volumes.
Penrose Mission and Values Statement
(updated Fall 2018)
Penrose Library fosters the intellectual engagement and scholarly practice of the Whitman community. We curate and provide access to diverse and unique collections, and teach the skills and concepts needed to navigate complex information environments at Whitman and beyond.
Penrose Library Vision Statement
Penrose Library will:
- Cultivate a welcoming and inclusive environment for our patrons built on shared values and transparent policies.
- Provide equitable access to our collections, programs, and services.
- Support the evolving liberal arts curriculum through our collections and our incorporation of emerging technologies into library services, programs, and events.
- Be an innovative campus-wide collaborator and locus of expertise in information ecosystems, data lifecycles, and digital scholarship.
- Teach information literacy concepts to ensure that students actively and critically engage with ideas and information at Whitman and beyond.
- Expand our role as a repository for robust, unique, and local collections that document the diverse history of the Walla Walla Valley.
Penrose Library Values Statement
We act with empathy and kindness to instill mutual trust and we recognize the contributions of all employees. We challenge and engage each other in respectful, thoughtful ways.
Diversity and Inclusion
We affirm that diversity and inclusion make our institution stronger. Individuals with diverse backgrounds, experiences, and perspectives enrich our environment. We seek to champion equity.
We strive for authenticity and accountability in our relationships with others. By our actions we demonstrate a shared responsibility and commitment to justice, service, and excellence.
Privacy and Confidentiality
We protect and advocate for our users’ rights to privacy and confidentiality. We provide a safe environment for the freedom of inquiry.
We value interpersonal relationships and are committed to building a cooperative, supportive, and open community. We work together to enact policies, provide services, and manage Penrose Library’s physical and digital assets.
Embracing Challenge and Change
We see change as an opportunity for innovation. We accept challenges, take risks, and seek out new solutions.
We inspire and enable each other and our patrons to pursue learning and knowledge. We believe that continuing education and professional development are crucial for all members of our community.
Archives and Special Collections
Roger Stelk, Head of Collection Management — 509-527-5909
Rich Pengra, Library Assistant, Collection Development — 509-527-5912
Paige Morfitt, Digital Assets and Metadata Librarian — 509-527-5920
Rika Groff, Library Assistant, Cataloging — 509-527-5919
Instructional, Research, and Access Services
Lee Keene, Head of Research, Instruction, and Assessment — 509-527-5917
Julie Carter, Head of User Services — 509-527-5915
Amy Blau, Scholarly Communications Librarian — 509-527-4905
Emily Pearson, Instructional & Research Services Librarian — 509-527-5918
Jen Pope, Access Services Manager — 509-527-5914
Christel Holce, Circulation Supervisor (Weekday Evenings) — 509-527-5192
Tim Odeen, Circulation Supervisor (Weekend Evenings) — 509-527-5192
Kun Lin, Systems and Applications Librarian — 509-527-5916
Library hours can be found on the home page and reflect our most up-to-date information.
Opening hours for Archives is posted on Whitman College and Northwest Archives website.
For most recent statistics of Penrose Library, please head to Library Dashboard.
Gifts to Penrose Library
Gifts to Penrose Library are very welcomed and valued. Through the generous support of friends and alumni, donations to the Library have helped build outstanding collections. Gifts, often those that memorialize or honor loved ones, continue to help foster the traditions of scholarship, critical thinking, and lifelong learning that are hallmarks of a Whitman education. Modest gifts are very much appreciated, as are bequests, endowments and larger contributions.
The collections at Penrose are carefully selected to provide balanced, vibrant and timely materials that serve to support the curricular and research needs of our faculty and students. In order to safeguard quality, consistency, and relevance to the needs of the College, donated materials are reviewed using these same criteria. Moreover, due to space, staffing, and resource limitations, we are unable to accept all gifts of materials.
Gifts-in-kind, especially library materials, are accepted with the understanding that they become the property of Whitman College. Penrose Library retains the right to decline, retain, or dispose of the materials at its discretion. Only the Library Director, Collection Management Librarian, or Archivist/Special Collections Librarian may accept in-kind donations on behalf of the Library. A signed Gift of Property statement must accompany all such donations.
General Library Materials
We welcome books and media appropriate for the general library collections if they support the College’s curriculum and faculty research needs. The Library does not accept duplicates of held materials, textbooks, outdated or materials in poor condition, mass-market paperback books, general interest magazines, cassette tapes, software, photocopied materials, vanity press books, popular pamphlets or promotional materials. Only commercially produced DVDs in like-new condition will be accepted.
Before bringing gifts of 25 volumes or more to the Library, please contact Roger Stelk, Head of Collection Management (509-527-5909 or [email protected]) to discuss the potential donation. He may also be able to suggest other resources if the potential gift is deemed not appropriate for Penrose Library. Donations are boxed and delivered at the owner’s expense.
Special Collections Materials
Gifts of manuscript collections, rare books, and unique materials, especially those that pertain to Whitman College and northwest regional history, are encouraged. Before such items or materials are donated to the Whitman College and Northwest Archives, please consult with Ben Murphy, Archivist and Special Collections Librarian (509-526-4731 or [email protected]). The Development Office encourages donors to consider providing financial support for the processing and preservation of such donated materials, especially if the collection is of substantial size and/or significance.
Donors are responsible for obtaining an appraisal and consulting with a tax advisor in order to obtain such information. Generally, gifts with a declared value over $5,000 will require an independent qualified appraisal; those with a declared value over $500 will require that the donor file IRS Tax Form 8283. Please read IRS publications 526 and 561 for more information.
Appraisers may be located through the American Society of Appraisers, the Antiquarian Booksellers Association, or the Appraisers’ Association of America. If you wish to have an appraisal conducted, please do so before donating the materials to Whitman College’s Penrose Library.
All gifts will be acknowledged by letter with a count of the donated items. The Library does not provide a detailed, title-by-title listing.
Generally, gifts for which the donor places restrictions on access are not accepted. Exceptions may be made, for a limited time, for certain sensitive materials donated to Whitman College and Northwest Archives. Penrose Library abides by the American Library Association/Society of American Archivists’ 1994 Joint Statement on Access to Original Research Materials.
Donated items that Whitman College’s Penrose Library retains are cataloged and listed in the Library’s catalog. Access to other materials will be governed by established library policies. Materials added to the general collections are interfiled with like books on the same subject. Separately named collections are not maintained.
Monetary gifts, especially those that would enable the purchase of new materials, the delivery of innovative services, additional furnishings, technology enhancements, or the support of special program areas are actively encouraged. Please contact Dalia Corkrum, Library Director (509-527-5193 or [email protected]) or John Bogley, Vice President for Development and College Relations (509-527-5979 or [email protected]) for more information.
Please contact Dalia Corkrum, Library Director (509-527-5193 or [email protected]) if you have any questions or wish to discuss a specific donation.
Below are the positions for which students are usually employed at Penrose Library. Jobs will be posted on Handshake before the beginning of the semester as they become available. Please apply directly through the Handshake website and refer to the specific postings for more information.
- Archives Assistant
- Cataloging / Serials Assistant
- Circulation Assistant
- Library Office Assistant
Additional information about student employment can be found on the Student Employment page on the College’s website.
Location and Directions
345 Boyer Avenue
Walla Walla, WA 99362
Penrose Library is located at the heart of the Whitman College campus. On the campus map below, we are building 40, to the left of Ankeny Field. Parking is available, both on street and in the lot off Park Street.
List of Courses
Contact a Librarian
As detailed in the Penrose Library Mission and Guiding Principles and our teaching philosophy and learning goals, the Instructional and Research Services department guides students through the research process, helping them develop critical thinking skills to conduct research, synthesize information, and communicate the results of intellectual inquiry.
Scheduling an Instructional Session
You may request an instructional session for your class. We work with students to help them develop search strategies, find and evaluate resources, and use resources effectively in coursework. And we will work with you to tailor our instruction to meet your specific course needs. Our program of instruction is developed in collaboration with classroom faculty to build general information literacy skills and is designed to fit into the framework of your course. Instruction provides students with
- information tailored to course projects and assignments
- exposure to discipline-specific research tools
- hands-on experience with relevant print and electronic resources
- experience with research strategies and information literacy skills
Instruction includes presentations and hands-on active learning components, as well as class discussion. You may schedule an instruction session in the Center for Teaching and Learning, college classrooms or college computer labs. Please contact Lee Keene (509-527-5917), Head of Instructional and Research Services, to schedule your session.
Departmental liaisons are available to share information about library resources and services and discuss course-related library instruction. Current liaisons assignments are as follows.
Anthropology — Lee Keene — 509-527-5917
Economics — Roger Stelk — 509-527-5909
History — Emily Pearson — 509-527-5918
Politics — Lee Keene — 509-527-5917
Psychology — Julie Carter — 509-527-5915
Sociology — Julie Carter — 509-527-5915
Art — Emily Pearson — 509-527-5918
Art History & Visual Culture Studies — Ben Murphy — 509-526-4731
Classics — Amy Blau — 509-527-4905
English — Lee Keene — 509-527-5917
Foreign Languages — Amy Blau — 509-527-4905
Music — Ben Murphy — 509-526-4731
Philosophy — Julie Carter — 509-527-5915
Religion — Ben Murphy — 509-526-4731
Rhetoric, Writing, and Public Discourse — Ben Murphy — 509-526-4731
Hispanic Studies — Amy Blau — 509-527-4905
Theatre — Emily Pearson — 509-527-5918
Astronomy — Roger Stelk — 509-527-5909
Biology — Roger Stelk — 509-527-5909
Chemistry — Amy Blau — 509-527-4905
Geology — Julie Carter — 509-527-5915
Math & Computer Science — Kun Lin — 509-527-5916
Physics — Amy Blau — 509-527-4905
Asian Studies — Lee Keene — 509-527-5917
Biochemistry, Biophysics & Molecular Biology — Roger Stelk — 509-527-5909
Encounters — Amy Blau — 509-527-4905
Environmental Studies — Lee Keene — 509-527-5917
Film & Media Studies — Emily Pearson — 509-527-5918
Gender Studies — Emily Pearson — 509-527-5918
Global Studies — Lee Keene — 509-527-5917
Race & Ethnic Studies — Paige Morfitt — 509-527-5920
Sports Studies, Recreation & Athletics — Lee Keene — 509-527-5917
Writing Center — Lee Keene — 509-527-5917
The purpose of placing materials on reserve is to make common readings readily available to students for a short amount of time. Reserves also allow a faculty member to provide students with controlled access to items not in the Library’s own collection, such as personal copies. Faculty members may place items on either print reserve or electronic reserve (e-reserves).
How to place an item on reserve
Please complete a Reserve Request Form or Video Streaming Request Form online, listing all items you will be placing on reserve. You can choose to place items on reserve for the following loan periods:
- 3 hours (library use only)
- 24 hours (items can be taken out of the library)
- 6 days
- Electronic Reserves (articles/video digitized or linked)
To guarantee that your materials are available for the beginning of the semester, submit them no later than two weeks before the first day of classes. Once the semester has begun, allow at least four days for processing. Materials to be placed on e-reserve that are already in electronic format may be emailed to Jen Pope. Materials to be scanned, or put on reserve in their original format, should be accompanied by a Reserve Request Form, brought to the circulation desk and given to the Circulation Supervisor on duty.
What can be put on reserve?
- Library books, videos, CDs, and DVDs Please gather together the library materials you would like on reserve for your courses. Reference books and periodicals do no circulate outside the library and are not normally placed on reserve.
- Streaming medias Portions of or entire media could be put on course reserves if certain conditions are met. Please refer to our video streaming course reserve policy for details. Video Streaming course reserves request form could be filled out online for request processing.
- Books not owned by the library The Library will attempt to purchase books needed for reserve use. You may request them by contacting the Acquisitions Department. Please be sure to indicate that the item is for reserve, and provide the course number.
- Personal books, videos, CDs, and DVDs Personal copies may be placed on reserve if the Library does not own the item. Please mark these with your name. Note: Personal copies must be marked and barcoded for use with our circulation system. The Library cannot assume liability for materials that are worn, torn, mutilated, or stolen.
- Photocopies Faculty are responsible for providing clean, single-sided, unstapled photocopies. Photocopies must be accompanied by a Reserve Request Form and a full bibliographic citation. The Library subscribes to a number of databases that allow durable links to journal and newspaper articles. The Library will link to materials through library databases when possible.
- Required vs. Recommended Reading Space is limited on reserve shelves, so only those materials that are required reading, viewing, or listening for coursework are put on reserve. Items which are recommended but not required should not be placed on reserve.
- Summit and ILL materials will not be placed on reserve–no exceptions!
- Textbooks Textbooks will be placed on reserve only when the Bookstore has insufficient copies to meet demand and additional copies are on order.
- Items may not remain on reserve indefinitely. All items are removed from reserve at the end of each term.
View a Reserve List
You can view or search for your reserve lists on the Course Reserves page. As soon as items are placed on reserve, they will be available for check-out. It may take up to 48 hours before they appear in Sherlock.
Reserves and Copyright
Note that putting copies of articles or chapters on reserve may violate U.S. copyright laws. In some cases, faculty members should request permission from the publisher, who is usually the copyright holder. Addresses of the publisher are usually listed in the front of the copyrighted material. If you need help determining copyright owner or publisher address, please ask a librarian. Permission should usually be requested in the following situations:
- The copyrighted material placed on Reserve is being used for more than one semester.
- If you wish to put more than a brief amount of copyrighted material on reserve.
Questions? Please contact Jen Pope.
Honors Thesis FAQ for Faculty
Changes have been made to the faculty code in regard to what is required for submission to the library. Starting this year, honors thesis students students are only required to submit a digital copy of the thesis. Students who choose to allow worldwide (open) access to their thesis may elect to also deposit a paper copy of their thesis that will be bound and shelved in the Allen Reading Room and can circulate on campus and through Interlibrary Loan. Students who have completed an honors project are required to deposit a report on that project. For faculty, key points include the following:
Where can I find thesis submission guidelines?
Complete guidelines on formatting and submission can be found here.
When is the deadline?
Both digital and (where relevant) print theses are due in the library no later than Reading Day of Spring Semester, May 13, 2020. Signed certificates of approval and non-exclusive distribution licenses also must be turned in no later than this date.
How do students submit digital copies?
Students will attach a digital copy of their thesis (in PDF/A format for long-term storage and preservation by the library) to the thesis submission form. Students may find instructions via the library website for formatting and submitting their theses as PDF/A.
Where are theses submitted?
For those students who choose to make their digital theses available worldwide and want to make a print copy available in the library, print copies are to be turned in to the Penrose Library Administrative Assistant. All students must turn in their signed forms to the Penrose Library Administrative Assistant.
What do I need to sign?
- Faculty advisors must sign the certificate of approval form for the print copies of the thesis.
- In addition to submitting their PDF/A thesis, honors thesis students and faculty advisors must sign a Non-Exclusive Distribution License. On this form, students and faculty must indicate whether they would like the thesis to be accessible via the Internet and Interlibrary Loan to users unaffiliated with Whitman, or to limit access to Whitman affiliated patrons (students, faculty and staff). This form also allows a hold (or embargo period) to be placed on access to the thesis if the author(s) or advisors plan to publish or seek a patent based on work in the thesis. Students will be responsible for bringing this form to faculty to sign, but it is a good idea to begin conversations about the level of access that will be assigned to the thesis.
Do student retain their copyright?
Granting the College (and the Library) the right to provide electronic access to the thesis does not transfer copyright; the student author(s) retain the rights to their work.
How can students learn more?
The library will offering a workshop for students on these submission guidelines. Times and locations will be announced through the library website.
Who do I contact with questions?
Ben Murphy, Archivist and Special Collections Librarian (509-526-4731)
Amy Blau, Scholarly Communications Librarian (509-527-5905)
Emily Pearson, Instructional & Research Services Librarian (509-527-5918)
Tell us if there’s something we should have in our collection. We have access to Choice Reviews Online to help you keep up with what’s being published in your field. Or sign up for GOBI Notifications and find out when new books in your field are published. Library Collection Development Policy (PDF)Collection Development Process (PDF)
How to sign-up for GOBI notification:
The library’s primary book vendor is YBP (Yankee Book Peddler). As books are published, they are added to YBP’s online database, GOBI (Global Online Bibliographic Information). In some instances, books are sent automatically to the library “on approval” while others are designated for notification. The GOBI system allows faculty the option of reviewing notification slips of recently published material. A profile detailing the faculty member’s specific areas of interest serves as the basis for this service. The alerts are generated by YBP every Saturday morning and appear in your email inbox. Just click on the link embedded in the email to access the list of new titles. Then select the titles that you want to recommend for purchase. Once you have chosen all of the titles that you want to select, click Recommend to send the selections to the Collection Management librarian. Orders for the titles are generated and the material arrives at the library in a few weeks. If you are interested in establishing a profile for the GOBI Notification service, please contact Roger Stelk, Collection Management librarian, at [email protected], or by phone at 509-527-5909.
What is a Data Management Plan?
Since 2011, researchers applying for NSF grants have been required to submit a supplementary Data Management Plan (DMP) of no more than two pages with their grant applications. The Data Management Plan outlines how data will be gathered, preserved, and shared, in accordance with NSF policies.
What is the NSF data sharing policy?
The National Science Foundation stipulates that “investigators are expected to share with other researchers, at no more than incremental cost and within a reasonable time, the primary data, samples, physical collections, and other supporting materials created or gathered in the course of the work under NSF grants.”
What should the Data Management Plan include?
The NSF lays out the requirements for the DMP in their Grant Proposal Guide. The DMP should include information explaining:
- The types of data, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project.
- The standards to be used for data and metadata format and content.
- Policies for access and sharing, including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, and other rights or requirements.
- Policies and provisions for re-use, re-distribution, and the production of derivatives.
- Plans for archiving data, samples, and other research products, and for preservation of and access to them.
Some Directorates, Offices, Divisions, and Programs have specific requirements beyond those outlined above. Please check the NSF website to find out whether your grant proposal will require additional components.
Some questions to consider
- What types of data will be produced? How much data, and how often will it be changed or updated? Will versions need to be tracked?
- What identifiers will be used for the data? What file formats will be produced, and will special software or tools be required to create or view the data? What metadata standards will be used to organize the data?
- Who is responsible for managing and controlling the data? Who owns the data? If private and confidential data is being collected, what provisions are in place to protect that information?
- Where will the data be stored? How secure is the data, and what back up procedures exist?
- For whom is the data intended? How long must it be retained?
- How will you make the necessary data publicly accessible? How do you intend to publish or distribute the data?
What resources are available to help write a Data Management Plan, and to make data publicly available?
There are links to questionnaires and other tools that can be helpful in preparing a Data Management Plan on the Penrose Library Data Resources LibGuide. Data Services librarian Amy Blau (509-527-4905) is available to discuss various aspects of data management. If you are planning to submit an NSF grant, please contact Rachna Sinnott (509-527-5990) or Tana Park (509-527-5926) in the Office of Grants & Foundation Relations at least one month before the due date. They can provide guidance on grant submission procedures and compliance with College and federal requirements, including the Data Management Plan. For more information on Whitman’s policies and procedures regarding grant submission, please visit the Grants & Foundation Relations website.
We’ve put together some great resources to help you navigate copyright in your academic and personal life, including fair use analysis tools and sample copyright request forms. The Whitman College Copyright Policy and procedures for use of copyrighted materials are also available.
- Art History & Visual Culture Studies
- Asian Studies
- Biological Sciences
- Environmental Studies
- Film & Media Studies
- Gender Studies
- Government Documents
- How to Find Books
- Mathematics and Computer Science
- Primary Sources
- Race and Ethnic Studies
- Rhetoric, Writing, and Public Discourse
- Hispanic Studies
- Theatre & Dance